Privacy Policy

Welcome to our UK Share Code Verification Privacy Policy. We understand that your privacy and personal information are of utmost importance, especially when sharing sensitive details like your immigration status, right to work, or right to rent.

This policy outlines our commitment to protecting your privacy while providing a secure platform for verifying UK Government-issued Share Codes. Our system serves as a bridge between individuals and organizations (employers, landlords, agencies), ensuring a smooth and transparent verification process.

We prioritize transparency in data handling and are committed to safeguarding your personal information with the highest standards of security and confidentiality.

Purpose of This Policy

This privacy policy aims to:

  • Explain how we handle your personal information when verifying Share Codes.
  • Outline your rights regarding your data.
  • Describe our security measures to protect your data.
  • Ensure compliance with data protection laws, including UK GDPR.
  • Build trust through transparent and ethical data practices.

Scope of Application

This policy applies to:

  • Our Share Code verification website.
  • Mobile applications (if applicable).
  • Customer support services related to Share Code queries.
  • Communication channels used for verification confirmation.
  • Any third-party service integrations necessary for verification.

Information We Collect

We collect the following types of information when you use our verification service:

Information you provide:

  • Share Code
  • Date of Birth
  • Nationality (if required for verification)
  • Contact details (optional, for support inquiries)

Information we automatically collect:

  • IP address
  • Browser type and version
  • Device information
  • Cookies and usage data for system functionality

We do not store immigration records. We only retrieve and display information provided by the UK Home Office system for verification purposes.

How We Use Your Information

Your information is used specifically to:

  • Verify your right to work, right to rent, or immigration status using Share Codes.
  • Provide verification results to authorized employers, landlords, or agencies.
  • Ensure secure access to verification services.
  • Improve the functionality and user experience of our platform.
  • Comply with legal obligations regarding data protection.

Data Security

We implement stringent technical and organizational measures to protect your personal data, including:

  • Encryption of data during transmission.
  • Secure and encrypted server infrastructure.
  • Access controls to restrict unauthorized access.
  • Regular security monitoring and vulnerability assessments.

Your Privacy Right

As a user, you have the right to:

  • Access the personal data we process about you.
  • Request corrections to inaccurate information.
  • Request deletion of your personal data where applicable.
  • Withdraw consent for optional data processing activities.
  • Receive a copy of your data in a portable format (subject to legal requirements).

Data Retention

We retain your personal information only for the following purposes:

  • To complete the verification process initiated by you.
  • To comply with legal or regulatory obligations.
  • For system auditing and security monitoring purposes (limited duration).

We do not retain Share Codes or immigration status details beyond the scope of active verification sessions.

Third-Party Services

We may share limited information with:

  • Official UK Government systems (Home Office) to verify Share Codes.
  • Technical service providers that maintain our platform.
    All third parties are required to comply with strict confidentiality and data protection agreements.

Children’s Privacy

Our services are not intended for individuals under 16 years of age. We do not knowingly collect personal information from children.

Updates to Privacy Policy

This privacy policy may be updated periodically. Any changes will be posted on this page with the updated revision date. You are encouraged to review this policy regularly.

Contact Information

For privacy-related inquiries or concerns, please contact us at:
📧 [email protected]

Accessibility Statement

We are committed to making our privacy policy accessible to all users, including individuals with disabilities. Alternative formats are available upon request.

Language Support

This privacy policy can be provided in additional languages upon request. Please contact our support team for language assistance.